The Best Facility Management Software Review for Small Businesses

Facilities are no longer just a place where employees just work. Nowadays, facilities play a big role in driving performance, enhancing a company’s culture, and attracting growing talents. From broken computers to burst pipes, there are plenty of reasons where facilities-related issues can affect employees’ productivity. Thus, maximizing the value delivered through facility assets and services is becoming a top priority for many small to medium-sized businesses. Those businesses lean-to Facility Management software to drive up efficiency, bolster productivity while saving time, resources, and energy. In today’s article, we will be looking at the best facility management software that small businesses can use with very little investment.

CloudApper’s Facility Management Software

CloudApper’s Facility Manager is the best facility management software that enables organizations to manage their assets, space, equipment, and occupant efficiently and effectively. Unlike many other providers that only offer web-based applications, CloudApper’s Facility Manager allows users to handle tasks even with mobile devices.


With a robust platform, this is the best facility management software for managers to perform a wide range of functions related to ongoing maintenance and repair, including asset management, compliance, work order fulfillment, training, preventative maintenance scheduling, and data analytics. This is the best tool for managers to adequately track usage of space and ensure workflow optimization while reducing the risks of catastrophic accidents by focusing on proactive maintenance.


Benefits of using Facility Management Software

Space Optimization

Optimization of office space is the key to improved productivity and an engaging workplace. The Facility manager software can help organizations make the most of their office space. With multiple sites and facilities management features, managers can effectively optimize their office space, recognize their entire office space and space they need.

Preventive and Scheduled Maintenance

Arguably one of the best ways to cut down repair and maintenance costs is preventive maintenance. With Facility Manager, administrators can easily schedule and validate all preventive and scheduled maintenance events, including mandatory inspections.

Repair & Maintenance Management

The primary responsibility of facility managers is to keep an organization’s assets in optimal working condition, which involves proactive scheduling of any required repair and maintenance. The best facility management software will make it easier for managers to submit work orders on the go, track its status, and ensure completion.

Easily Customizable

Modern cloud-based solutions, like Facility Manager, can be easily customized according to specific business needs. Managers can choose particular features that are needed by various departments of their organization. This is especially beneficial for small businesses because they can either omit or add a feature according to their requirements. The Facility Manager can be easily configured and offers customization of the dashboard for robust data visualization and automated report scheduling. With all the information in hand, managers can create or run reports instantly, and critically analyze them.



Mobility and Collaboration

Cloud-based facility management software like Facility Manager is the best because they help you manage business processes and activities from remote locations. Managers can effectively communicate and collaborate with their team even when they are out of their office. Whether it’s a computer, tablet, or smartphone, with a connection to the internet, managers can access the resources and asset information with the Facility Manager.

Enhanced Productivity and Efficiency

Inefficient processes and equipment utilization can significantly impact productivity and work hours. The Facility Manager software application enhances overall efficiency by saving time, reducing costs, and adding more value to the facility management through proper maintenance and usage of assets. Employees can also devote more time to the well-being of their organization if they can control their working ambiance through facility management tools like Facility Manager.

Better Asset Management

Companies most likely have limited capabilities if they have been keeping track of their assets manually, through spreadsheets and paper-based systems. These increasingly backdated methods mainly function as a checklist, which can be difficult to analyze and leaves too much room for human errors. Facility management software applications offer real-time data, such as asset tracking and costs associated with the management of assets, enabling more fluid and efficient management of the company’s investment.

Effective Time and Resource Management

Time is one of the most vital aspects of productivity for any organization, regardless of its size. Proper facility management can take up a great deal of time and resources. With an automated facility management system, managers can deal with various time constraints, such as time spent to train or monitor staff on various duties, emergency maintenance, equipment downtime, and other incidents that may arise. Facility managers can better manage their time and resources with automated supervision and timely reminders.


The Best Facility Management Software should include the following features

Software as a Service Platform (SaaS) – Cloud-based facility management software application like Facility Manager is continually updated, eliminates costs from software installation and upgrades, and removes the burden of additional supporting hardware – all of which drastically reduces total costs of ownership.

Regulatory Compliance – Regulatory and legal compliance with various industry, global, and national standards has become increasingly important for businesses in the past few years. The best facility management software should be equipped with the right tools to help companies test against compliance issues by helping them organize data and information to ensure compliance.


Training Management – A rare feature that not all facility management software has. A good facility management software should have a training management module by which administrators can easily share safety manuals, user guides, and instructions for all workforce members to help them perform their tasks efficiently.

Emergency Maintenance – There should be a way for managers to quickly identify emergency protocols, shut-offs, emergency exits, and access points and share the information with all workforce members to ensure that everyone is aware of procedures should an emergency occur.

Why Choose CloudApper’s Facility Manager

Besides being the best facility management software in the market currently, the Facility Manager has all the elements to help your business organize, structure, and manage infrastructure at maximum efficiency and performance. If your business or budget is too small, the Facility Manager is the best option for you because it is scalable to match the size and budget of your facility.

If you are interested in learning more about Facility Manager, please get in touch with us today or leave a comment below.