Many companies require EHS software but do not know what they should be looking for, here are some of Best EHS Incident Management Software features your company should be looking for and how they provide extra value through their functions.
Before diving into the many features EHS software has to offer, let’s take a look at what it is.
EHS Incident Management software is an Environmental Safety and Health solution that enables companies to maintain compliance with health and safety regulators and ensures the health, safety and wellbeing of their employees. EHS software achieves this through employee illness and incident record keeping, managing regulatory compliance legislations, accident reporting and corrective safety measures.
Now that we have an overview of EHS software capabilities it is easy to see the various tasks this software is expected to perform and why it is important to ensure your company chooses the best EHS incident management software available. After all, choosing the right EHS solution can provide companies with many benefits and has the potential of easing the administrative burden many companies face. While also improving efficiency and increasing the company’s return on investment, this is extremely important for companies who do not want to constantly go through the process of implementing new software solutions after outgrowing a system that did not satisfy their needs. For EHS incident management software to live up to its potential here are 10 features to look out for when choosing your next EHS solution and what functions do these features perform.
1. Mobile Capabilities
Often the employees that most need Incident management software are the ones that are not desk bound. It is also common knowledge that hazardous situations often occur within a factory or field rather. It is for this reason that the best EHS Incident Management Software provides powerful mobile capabilities on a number of operating systems so employees have the peace of mind to know that they are capable of reporting incidents wherever they may be.
2. Incident Management
While it is true that this is a requirement of incident management software, not all software solutions are created equally. The best EHS Incident Management Software should streamline the incident and accident software reporting process while managing any incoming reports and collecting these documents under one platform. The benefit of this feature is that it assists in implementing preventative actions by correcting the hazardous situation and eliminating the possibility of an occurrence in the future.
3. Audit Management
Whether your company follows the Occupational Safety and Health Act or the National Examination Board in Occupational Safety and Health, they will be required to remain compliant to a health and safety governing body. EHS incident management software must provide the capabilities required to schedule audits, identify hazardous situations, provide corrective measures and effectively conduct safety assessments.
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4. Safety Training Management
As companies grow so do their functions and the possible hazards associated with these processes. Training Management functionality allows companies to create tailored training courses relevant to their processes and employees responsibilities. The safety training management function also assists in scheduling training courses and recording training details.
5. Reporting Capabilities
In order for companies to remain compliant reports must be produced when requested during an inspection. EHS software without the capability to generate a report based on specific functions and variables will not be considered useful after all, and in extreme cases might even result in non compliance. The ability to analyze past incidents in order to take safety measures or respond appropriately to a related situation in the future is another reason why the function is so important.
The best EHS Incident Management Software prioritizes robust reporting. A customizable dashboard with the ability to generate reports, provide insight and maintain transparency for the company can also be extremely beneficial.
6. Integration functionality
Even the best EHS Incident Management Software solutions have their limits, however integrating your company’s EHS system with complimentary solutions, relevant to your sector, can offer streamlined movement between platforms. The benefits of this can be experienced by all departments within the company, for example within an industrial manufacturing setting it is useful to have an EHS Incident Management Software solution that can be integrated with a company’s CMMS or Facilities Management solution.
7. Cloud Based System
Large footprints are often a major characteristic of industrial warehouses, the same can be said for mines and many industries that require a vast number of employees out in the field. It is for this reason that cloud based software that can be operated at full capacity online without compromising the functionality is a necessity. The money saved on a cloud based system that requires little maintenance of IT dependence increases the attractiveness of this feature.
8. Maintenance Management
Companies spend a significant amount of money on their asset and expect a return on their investment. Maintenance management functionality can be found on many of the best EHS Incident Management Software for this reason. Reducing the maintenance cost, eliminating unplanned breakdowns and reducing downtime are some of the benefits that come with sensible use of the equipment. Responsible use can now be assured due to incident management software.
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9. Risk Evaluation and Compliance Obligation
Compliance obligations are a standard practice within companies. EHS software that provides a clear overview of the best practices will be very useful when evaluating the risk of the processes being conducted. This feature will help companies assess their methods and the possible risks involved, in addition it can help companies compile strategies to reduce risks and undergo safety inspections.
10. Data Analyses
While it is possible to capture and analyze illness and incident records with the help of a logbook, it is a time consuming exercise which often results in many errors, this is also not a feasible method of record keeping and data analyses of large companies. An EHS incident management solution that collates and reports on the incidents that have occurred is far more reliable and grows with your company.
There is no doubt that an Environmental Health and Safety incident management solution can benefit a company in a number of ways, however taking the time to review the options available and looking for the software system that can both provide a solution to the problems a company may face and deliver extra benefits, in the form of useful functions and features. Choosing the correct EHS incident management system for your company ensures a higher return on investment and is the smarter choice.